Conference planning requires significant mental energy and follow through whether it’s your first conference or part of an annual series. There are many moving parts and everyone must be held accountable. Each task must be reviewed and re-reviewed until it is set in stone. Planning a conference would be easy if all you had to do was rely on your own organizational abilities. Since you’re relying on others to live up to their promises, it can get a bit tricky. Fortunately, you have Event Planner Danbury in your hip pocket. We are your allies and nothing would make us happier than to plan your next conference.
Your budget and the quantity of invitees will determine the venue. Is this an internal conference with employees and board members or one that is open to industry professionals? This information will help us in sorting through the plethora of locations available in the area. If your conference is planned for a destination location, it would be our pleasure to orchestrate that for you. Having organized several off-site conferences, we have a support network on the ground that can assist. Our goal is to create an interactive, engaging and informative conference. To discover how we can help you, contact us today for a complimentary consultation.
Travel & Transportation Logistics
There are many moving parts to this thing. First we have to get your staff to the venue then we need to provide instructions to the attendees. If you are covering the costs of any of the attendees, we will need to arrange their transportation as well. Our goal is to find the most economical value without insulting the travelers. We want to select transportation options that reflect your organization's prosperity .This is a tough balance while attempting to remain within the budget. Our team is up for the challenge. We work with a particular travel outlet that is able to obtain consistently competitive rates.
We will use our leveraging power to obtain the best hotel rates. If the conference is being held within the hotel - even better. Your personal event planner will locate a hotel that is congruent with your brand and budget. She will put out any fires and serve as your go-to person if anyone has any questions or concerns. Consider your personal planner to be a liaison between the guests and the hotel. Whether this is a large annual conference including out of state attendees or a small conference for local business owners, we can translate your ideas into a foreseeable reality.
Conference Planning Timetable
While you have handed over the reigns to a very capable entity, we still want you to remain abreast of the events every step of the way. For this reason, we provide you with a detailed timeline. This digital timeline can be synced with your business calendar so that you can keep track of our progress. Give us a call or shoot us an email if you have any questions or concerns. We prefer that our clients are as educated as possible when it comes to their own events. Our company believes that an empowered client is an excellent client.